Team Meetings 4

Team meetings (contd)

During the meeting
Always be aware of:

• Timing

• Good chairmanship

• Interruptions

• Actions and agreement

• Make sure you turn up on time for meetings

• Consider setting timings for each topic on the agenda

• Appoint a timekeeper - meetings should always start and finish on time

• To ensure timing is apportioned correctly and stuck to.

• To keep the order and structure of the meeting

• To encourage all members to contribute. 

• To ensure clear action points are agreed

• Some team take it in turns to chair the meetings.

• Consider if you will allow any interruptions, and if so for what reason

• Consider how mobile phones will be handled. Either agree that they are switched off during the meeting or if it planned to be lengthy meeting arrange for 'mobile phone breaks'.

• Clear action points are made and agreed to, with timescales attached if necessary

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